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 Sharepoint Term Groups

SharePoint provides Managed Metadata in the form of terms, term sets, term groups, and term set owners. The following list explains this terminology.


 

• Term. A term is the individual value or entry that you want to provide to users for use as metadata. For example, a term may be an individual office location or an individual identification code for a project.

• Term set. A term set is a list of related terms. For example, a term set may be a list of all the office locations for a company, or a list of all project identification codes. Term sets may be a flat list or a hierarchical list. You can use a term set as the target for a managed metadata column type.

• Term group. A term group is a collection of term sets that provides a set of access permissions. You plan term groups based on the users who must be able to update, change, or deprecate terms in term sets.

• Term set owner. Term sets have a user known as a term set owner. A term set owner does not have any specific permission on a term set, but the user is listed as a contact for query or reference purposes.


  

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SharePoint Managed Metadata
 

• Term group manager. A term group manager can make changes to the term set, such as adding new terms, deprecating terms, or changing permissions for other users on the term set.

• Contributor. A contributor is able to make changes to terms and term sets within a term group, but cannot change permissions on the term group. Deprecating a term takes that term out of service, but it does not remove it from any items where that term is already applied. SharePoint 2013 stores terms, term sets, and term groups in the term store. There is one term store for each instance of the Managed Metadata Service.