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 Sharepoint Taxonomy

Taxonomy is the logical organization of content in an Enterprise Content Management. Sharepoint enterprise content management provides standards and services to manage business content, such as records, so that it is readily available to users. The management of enterprise content relates to information architecture because it is often the content that is crucial to a user’s everyday work activities.


The following are some rules you should follow regarding taxonomy design:

• Add flexibility with synonyms, but do not allow user-generated terminology.
• Ensure user input and buy-in to the taxonomy classification.
• Do not include catchall options, such as “Other”; use Sharepoint taxonomy that make sense
• You seldom need to classify beyond four levels.
• You can import taxonomies in comma-separated value (CSV) files.
• Use a familiar term for your taxonomy. Users may feel more comfortable with the word classification rather than taxonomy.
• Taxonomy columns should be mandatory.
• Do not allow use of the Windows Explorer view; this can enable users to bypass your taxonomy, unless you use folders for location-based metadata defaults.
• You can have multiple taxonomies across an organization, which may necessitate:
   o Multiple Managed Metadata Services columns.
   o Each taxonomy being a term store in MMS.


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Sharepoint online Taxonomy

SharePoint taxonomy refers to a catalog of objects in your SharePoint environment or the process of categorizing or classifying objects based on a taxonomic scheme. The ultimate goal of the taxonomy development process is to obtain a comprehensive schema that logically organizes related objects in a hierarchical structure across a SharePoint implementation.